Data Protection Policy for Recruitment

Techniche is committed to ensuring that your privacy is protected. This Privacy Policy explains how we use the information we collect about you and the procedures we have in place to safeguard your privacy.

This Data Protection Policy outlines how Techniche collects, processes, stores, and protects personal data during the recruitment process. The policy ensures compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant legislation.

This policy applies to all job applicants and candidates applying for roles at Techniche through the HiBob platform. It also extends to recruitment agencies.

During the recruitment process, Techniche may collect and process the following personal data:

• Name, address, and contact details (email, phone number etc.)
• Date of birth
• CV/resume and cover letter
• Employment history and professional qualifications
• References and background checks (if applicable)
• Interview notes and assessments
• Equal opportunities data (where legally required)
• Any additional information which the candidate may share during the application or interview process.

The personal data collected is processed for the following purposes:

• Assessing the suitability of candidates for employment
• Contacting candidates regarding recruitment activities
• Conducting background and reference checks where applicable
• Maintaining records of the recruitment process for compliance and reporting
• Improving the recruitment process and ensuring fairness and transparency

Techniche processes personal data under the following legal bases:

• Legitimate interest: Ensuring the effective recruitment of suitable candidates
• Legal obligation: Complying with employment and equal opportunities laws
• Consent: When processing sensitive personal data, explicit consent will be obtained

Personal data may be shared with:

• Internal recruitment teams and hiring managers
• Third-party recruitment agencies, where necessary
• Legal and regulatory authorities, if required by law

Techniche ensures that third parties processing personal data adhere to strict confidentiality and data protection standards.

Personal data collected during recruitment will be retained for a period of 180 days after the hiring decision unless a longer retention period is required for legal or regulatory purposes. Unsuccessful candidates’ data will be securely deleted after this period unless they consent to being considered for future roles.

Techniche implements appropriate technical and organisational measures to protect personal data from unauthorised access, loss, alteration, or disclosure. This includes:

• Secure storage of electronic and physical records
• Access controls and authentication measures
• Encryption and data minimization practices

Candidates have the following rights regarding their personal data:

• Right to access, rectify, or request the deletion of personal data
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent (if applicable)
• Right to lodge a complaint with a data protection authority

For any inquiries regarding this Data Protection Policy or to exercise data rights, candidates can contact: 

Techniche Head of People at careers@technichegroup.com

This policy will be reviewed periodically to ensure compliance with data protection laws and best practices. Updates will be communicated as necessary.

Effective Date: February 2025